Low stock

Low stock shows products where current stock is below the minimum level configured on the product. The page is used for replenishment planning and for preventing stockouts.

The report is for analysis. It does not change stock, create supplier orders, or reserve products.

Note

A product appears in the report when its global total stock is lower than the minimum stock level set on the product. Warehouse columns show stock distribution, but report inclusion is based on the global total.

Opening The Page

Open Inventory -> Low stock.

The page is available to users who have permission for low stock. A warehouse does not have to be selected before opening the page, because the report can show the global total and columns for accessible warehouses.

When the page loads, Putaway WMS displays the products below the minimum threshold with pagination. The table size can be changed from the selector at the top of the page.

How A Product Enters The Report

A product appears in Low stock only when all conditions are met:

• the product belongs to the current account;
• the product is not a parent product;
• the product has Minimum stock level greater than 0;
• the product global total stock is lower than the configured minimum level;
• the product matches the active page filters.

Products with a minimum level of 0, empty, or not configured do not appear in the report. For products with variants, the threshold is tracked on the product that owns stock, not on the parent product.

Caution

The report uses Total stock, not Available to sell. If you need to see reserved stock, quarantine stock, INVENTORY-MISSING, or the real available quantity for orders, check the Stock report.

What The Report Shows

For each product, the report shows:

• product name;
• SKU;
• configured minimum level;
• stock in each displayed warehouse;
• global total stock, when that column is active.

If only one warehouse is available, the table shows the product, SKU, minimum threshold, and stock in that warehouse.

If multiple warehouses are available, the table can show:

• one column for each selected warehouse;
• the Total column, which represents global stock;
• only the global total, if individual warehouses are removed from the display filter.

Quantities below the minimum threshold are highlighted visually. A warehouse quantity can be below the threshold even though the product is evaluated in the report by global total stock.

Filters

Filters are opened from the Filters panel. You can filter by:

• SKU or name: searches the product by SKU or name.
• Displayed warehouses: appears when multiple warehouses are available and controls which columns are visible.
• All warehouses: controls whether the global total is displayed.

The Reset button clears the search, reselects the available warehouses, and reloads the report.

Warehouses And Global Total

The warehouse filter controls displayed columns. It does not turn the report into a separate per-warehouse low stock report.

Examples:

• if a product has global stock 8 and minimum stock 10, the product appears in the report;
• if a product has global stock 12 and only 2 in one warehouse, the product does not appear as globally low in Low stock;
• if you select only All warehouses, the table shows only the global total for products below the threshold.

For warehouse-level decisions, use Low stock together with Stock and Stock history.

Setting The Minimum Threshold

The minimum level is configured on the product in Catalog -> Products. During product import, the minimum level can also be filled from the import file if that column is mapped.

Use positive integer values. The value 0 means the product is not tracked in the low stock report.

For products with variants, set the threshold on the variants that are actually sold and stored. A parent product does not represent a physical quantity in the warehouse and is not reported as low stock.

How To Use It

1. Check that important products have a minimum level configured in Products.
2. Open Low stock before replenishment.
3. Search for the product by SKU or name if the list is large.
4. Check the minimum threshold, warehouse stock, and global total.
5. Compare the result with existing Supplier orders.
6. If stock must be ordered, create or update the supplier order.
7. After receiving, complete Goods receiving and Putaway so the stock reaches the correct operational locations.

The report does not automatically subtract goods already ordered from suppliers but not yet received. For replenishment decisions, check supplier orders in progress separately.

When The List Is Empty

An empty list can mean:

• there are no products with global stock below the minimum threshold;
• products do not have a minimum level configured;
• the minimum level is 0;
• active filters exclude the products;
• the user does not have relevant data to display.

If a product should appear, first check the product in Products, then check quantities in Stock and stock changes in Stock history.

Rules

• The report depends on the minimum level set on the product.
• Products without a positive threshold do not appear in the report.
• Parent products do not appear as low stock rows.
• The report shows shortage against global total stock, not available-to-sell stock.
• The report does not replace checking supplier orders, customer orders in progress, and reservations.
• Do not correct stock directly just to remove a product from the report. Use the real flow: receiving, putaway, transfer, inventory count, or Inventory adjustments.

Tip

For a complete replenishment decision, read Low stock together with Stock, Supplier orders, and Traceability.