Stock history

Stock history shows product quantity changes over time. Use this page when you need to explain why a product’s stock increased, decreased, or reached a specific value.

The report answers the question “what quantity changed?”. For operational details such as exact location, lot, serial number, user, or workflow action, also use Traceability.

Opening The Stock History Page

To open the page, go to Inventory -> Stock history.

The page is available to users who have permission for stock reports. Data is shown only for the current account and only for warehouses the user can access.

Stock history can also be opened from Products, from a product sidebar. In that case, the product is already selected and the page shows only the history for that product.

Note

If the user has no warehouse access, the list stays empty. Putaway WMS does not show movements from other accounts or from warehouses not assigned to the user.

When To Use It

Use Stock history when you need to check:

• why the total stock of a product changed;
• which goods receipt note increased stock;
• which order decreased stock;
• which adjustment corrected a difference;
• how stock changed by warehouse;
• whether a difference is global or only appears in one warehouse.

For the question “where is the product now?”, use Stock. For the question “which locations or workflows did the product pass through?”, use Traceability.

Tracked Sources

Stock history shows events that change the recorded stock quantity. The sources available in the Source filter are:

Source	What it indicates
Goods receipt note	Stock received through a goods receipt note.
Order	Stock deducted or returned through the order flow, for example during Packing.
Adjustment	Stock corrections from Inventory adjustments or Inventory adjustment note.
Unknown	Older or unclassified records, if they exist in the system.

The source identifier appears next to the source type, for example Goods receipt note #15, Order #420, or Adjustment #8, when a source ID is saved.

Available Filters

The general Inventory -> Stock history page can be filtered by:

• SKU;
• product name;
• source: all sources, goods receipt note, order, or adjustment;
• from date;
• to date;
• displayed warehouses.

In the history opened from a product page, the product filter is not shown because the product is already fixed.

Filter Panel

The filter panel can be expanded or collapsed. Its state is saved in the browser, so the page opens the same way next time.

Filters are applied when you change their values. To return to the initial list, use Reset.

Tip

For a quick investigation, start with the product or SKU, then add the date range and source only if there are too many results.

Displayed Warehouses

The Displayed warehouses filter controls which columns appear in the table.

• If All warehouses is selected, the table can show the global product total.
• If individual warehouses are selected, the table shows one column group for each selected warehouse.
• If both individual warehouses and All warehouses are selected, you see both warehouse values and the global total.

The Quantity changed column is different from zero only for the warehouse where the movement happened. The other selected warehouses are shown as context, so you can quickly compare the product’s stock between warehouses.

What The Table Shows

The table shows changes in descending order, with the newest records first.

On the general page, the table shows:

Column	Meaning
Date	The moment when the change was recorded. The date is displayed in the user’s local format.
Product name	The product affected by the change.
SKU	The product SKU.
Source	The source type and its identifier, if available.
Quantity before	The quantity before the change.
Quantity changed	The applied difference. A positive value means an increase, and a negative value means a decrease.
Quantity after	The resulting quantity after the change.

On the history page opened from a product, product and SKU columns are not shown because the page title already contains the current product.

Warehouse Total And Global Total

For each row, Putaway WMS can show two types of total:

• Warehouse total: the product quantity in the warehouse where the change happened;
• Global total: the product quantity across all accessible warehouses after the change.

Example interpretation:

Situation	Interpretation
Quantity changed +10	10 units entered stock.
Quantity changed -3	3 units left stock.
Quantity before 20, changed +5, after 25	Stock increased from 20 to 25.
Global total after 100	After that change, the product had 100 units in total across accessible warehouses.

Note

Stock history is not a location journal. A movement between two locations inside the same warehouse may be more relevant in Traceability than in the quantity history.

Table Size And Pagination

The Table size selector changes row density: Small, Normal, or Large.

The list is paginated. On the general page, you can show 10, 15, 25, or 50 rows per page. In the history opened from a product page, you can show 15, 25, 50, 100, or 200 rows per page.

The selected row count is saved in the browser.

How To Investigate A Difference

For a stock difference:

1. Search the product by name or SKU.
2. Choose the relevant warehouses.
3. Choose the date range when the difference appeared.
4. Check the source: Goods receipt note, Order, or Adjustment.
5. Read Quantity before, Quantity changed, and Quantity after.
6. Open Traceability if you need location, lot, serial number, user, or operational action.

Common Investigations

Stock Increased

Filter by product and check rows with a positive Quantity changed value. In most cases, the increase comes from a Goods receipt note or an Adjustment.

Stock Decreased

Filter by product and check rows with a negative Quantity changed value. In most cases, the decrease comes from an Order or an Adjustment.

The Difference Appears Only In One Warehouse

Select that warehouse in Displayed warehouses and compare its values with the global total. If the global total is correct, the issue may be related to warehouse distribution or an operational movement.

A Document Must Be Checked

Use the Source filter and identify the row by source ID. For receipts, check Goods receipt note; for stock exits, check Order; for corrections, check Adjustment.

Difference From Stock And Traceability

Page	Role
Stock	Shows the current product quantities.
Stock history	Shows the quantity changes that led to the current value.
Traceability	Shows operational detail: location, user, scanned code, lot, serial number, order, adjustment, or inventory.

What This Page Does Not Do

Stock history does not change stock and does not correct differences.

The page does not replace operational workflows. If a correction is needed after verification, use the correct flow: receiving, packing, logistic return, inventory, or adjustment.

Rules

• Do not correct stock based on a single history row only.
• Always verify the product, warehouse, source, and date range.
• For products with lot or serial tracking, use Traceability for the full detail.
• For physical differences, compare the history with Stock and with the warehouse check result.
• For audit, keep the source ID: goods receipt note, order, or adjustment.